Digital Wrench Current Updates

Version 4.9.xx - July 13, 2016

Version 4.9 is an update to our programming language. While this doesn't affect the end user much, it makes us a little more efficient... plus it's time to change the version number. We try to come out with a new (Major) version number around every 6 months, even though we are coming out with new versions all the time.

For 4.9 (Second half of 2016) we made:

•Additions: 17

•Changes: 3

Version 4.9.00 - July 13, 2016

•Change: Updated Programming language and RunTime Libraries

•Added: Diagnostic Tab to the main RO Browse Screen. Now you can see all diagnostic RO's and transfer them back to an estimate on the same screen.

•Added: When transferring an estimate to a diagnostic, the program will ask for the diagnostic fee.

•Added: Button to view payments on WIPs, Estimates, Completed RO's, and Diagnostic on the main RO Browse screen.

•Added: Button to make payment on a diagnostic on the main RO browse screen. Only shows if a Diagnostic RO is highlighted.

•Changed: When transferring a diagnostic back to an estimate, you can refund the money to the customers account or not.

•Fixed: When transferring a diagnostic back to an estimate and refunding the money, the cash transaction file is updated correctly.

•Fixed: Customer First Date and Customer Last Date are now filled in by the program whever an invoice or diagnostic is being completed or paid for.

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R E A D T H I S :

We have moved Diagnostics to the main RO browse screen under a Tab called.. you guessed it.. Diagnostics.

We will be removing the Diagnostic Browse that is available from the main menu (under the Work Orders Menu). Please don't use it unless you find there is a function in that screen that is not available in the Main RO screen (under the Diagnostic Tab).

There is a message there right now, but we will be removing that screen in a future version.

4 Additions, 1 Change, 2 Fixes

Version 4.9.01 - July 18, 2016

Version 4.9.02 - July 25, 2016

•Added: List formatting to the Inventory Browse.

•Added: List formatting to the inventory lookup browse (when adding parts to the RO).

•Added: RO Import/Export for Mobile Use. This feature will allow you to export a single Repair Order, along with the customer record, the vehicle/Unit Record, and all records (parts, labor, special, revisions, notes, memo) which are associated with the RO. In the Company Setup under Other Settings you set the RO Export Path and the RO Import Path. Usually you will set the RO Export Path to the current working directory/folder, such as c:\wrench. The import path is where you will get the external RO's that have been exported from another copy of Digital Wrench. The file that is created is a standard XML file (you really don't need to care about that). The beginning of the file name is always RO_ so you and the program can find these exported RO Files easier. The idea behind this is that you backup and restore your entire database to a laptop for mobile use, then you can create an RO and export it to the laptop, the technician works on the unit, adding to the RO parts, labor, etc. Then when he/she comes back to the shop or even from home they export the RO's, copy those files onto the main computer, it then imports the RO's. You could use Google Drive on the internet also to transfer the files, or even a flash drive.

•Added: Right click on the Job Icon next to the Job Name in the Drop down menu to erase all Job Names in the RO.

•Added: If you select a Job, then click on the icon next to the Job Name, only those jobs will display, but now, all of the totals will reflect just that selected job. Be sure not to save it this way. Right click in the Job Name to erase the job name, then everything will go back to normal.

•Added: 'Issue' Field in the labor item to explain what the original issue was. This is on the 'More' Tab for now. As people start using it we will be updating Invoice printouts to show this field. It has 255 characters to describe the initial complaint/issue/condition.

•Added: Extension field (5 characters) for the 3 phone numbers in the vendor record. Also added a 'Position' field to describe the contact's job or Position.

•Added: Issue Field print on our standard invoice 16 (if there is something in it), just before the labor description.

•Added: Issue Field print on our Job invoice 1 (if there is something in it), just before the labor description.

NOTE: List formatting in a browse screen allows you to move the fields left or right, or not display them at all. You can have many List Formats for each browse. However, sometimes when we add List Formatting, or add a field to a browse when it had List Formatting, when you update the program the browse does not display correctly. This is a bug in our templates and we are waiting to get it fixed. However, not all is lost. To fix the screen, right click in the browse, click on List Formats, click on Format Setup, click on Delete All, Choose Yes, then close that little screen and your browse will display all of your records.

9 Additions

Version 4.9.03 - August 19, 2016

•Fixed: Splitting of the RO by Job. It didn't work at all.

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1 Fix

Version 4.9.04 - August 31, 2016

•Added: New feature that shows how close actual labor hours are compared to billable hours in a labor item. This is represented by a percentage. For instance if you assigned 10 billable hours for a labor item, then the technicians logged 2 (actual hours), you would be at 20%. This way you can see that you may have to adjust the customers bill or get your techs to hurry up and get it done. There are 2 lights (icons), yellow, and red that you can setup in the company setup area under Alerts, labor alerts. The yellow button should have a lesser percentage than the red. You might want to setup the yellow button to display at 60% and the red at 90% as an example. The new labor alert lights will display for total for all labor items on the main RO browse screen, and will display in the RO on the Labor Item screen. These 'lights' will not show up if you don't set the yellow alert light in the company setup to something greater than zero.

NOTE: Sometimes when we add a new field to the main RO browse screen, it will show up as just one icon on the left. To get it back to normal you'll need to right click on the browse screen, click on the List Formats, Format Setup, Delete All. This will then cause all of your data to be displayed as usual.

1 Addition

Version 4.9.05 - October 6, 2016

Big Changes to the customer phone numbers (Home, Biz, Cell, Shipping) and the 2 Company Phone Numbers (Biz and Fax). The phone numbers all had a separate area code and phone number. Because we could not actually change the numbers into one phone number that had area code and phone combined, we added 4 new phone numbers. This will affect all reports and invoices that have customer or company phone numbers and of course the customer entry form where you type in the phone number.

To accomodate this change we created a utility to convert (copy really) all of the old phone numbers to the new phone numbers, except the company setup form where we are going to let you type in your phone. You should run this utility right away. If you forget, run it as soon as you remember. We built in some safetys so you won't lose anything.

If you are on a network, close all programs except the one on the main computer (File Server).

To run this utility, go to the Run Menu at the top of the screen, and select the Fix Data Program. Inside of the Fix Data program, click on Special Fixes, then Fix Customer Phones. This just copies the old phone to the new phone.

We have built in a safety that when you type in a phone number to a customer, it will automatically copy to the old phone number, so if you have a custom invoice it will still work. We did change all of our current built in invoices to use the new number.

There are 2 reasons we did this.. one, it drove me nuts to have to type in the area code, press tab, then type in the phone number. When typing in the new phone numbers, you just type the entire area code and phone number, no parenthesis and no dash. In the old days you might have a lot of customers with all of the same area codes, but not anymore, at least not in most towns.

The other reason: We are getting a lot of folks from Australia and other countries that have a different kind of phone number format. There is a place in the company setup that will allow those that are not in the US or Canada to set up their format or just a plain string so they can type in anything they want. This would work great for instance if you had a number like BR549. (Anyone remember that number?)

Remember: Run the Utility right away.

1 Change

Version 4.9.06 - November 3, 2016

•Added: New Standalone program for Clocking in and Clocking out. This is NOT the labor log, this is for an hourly timeclock.

•Fixed: When exporting an RO to a standalone XML File (for importing later to another system), the extended parts description now imports and exports as expected.

•Added: Export to Reminder List. After selecting the reminder category and date range, you can click on Export and export the customer records along with year, make, and model, reminder description, and reminder date to an spreadsheet compatible file which can be opened up with most spreadsheet programs. That way you can do your own mail merge.

•Added: Letter printout for the Reminders.

•Fixed: Browse screen for RO's showed Model, Tag, VIN in wrong place. This was due to us adding a field on that screen. Touchy screen. Works now, I'll try and leave it alone!

•Added: Discount Amount for each part in the RO. The discount amount is a total discount. In other words, if you have a $10 part with qty of 5, the discount will come off of the $50 not the $10 unit price. There is a calculator that always shows zero. You can type in the percentage in the Discount Calculator field (DC) and the discount amount will be displayed. If you change the quantity after you type in the discount, you may have to change the discount amount again or use the DC. NOTE: The discount will NOT show up on any invoices, just the correct amount. We will be adding this to invoices (it will show up on the line item) as time goes on. If you need it to show up, we can create a custom invoice for you.

•Fixed: When selecting a unit/vehicle from the master Unit/Vehicle List, the unique number of the Master Unit/Vehicle was changing the unit/vehicle you just added.

•Changed: It was pointed out the Manufacture Date in the unit/vehicle form does not need a day, just the month and year. So to type in a month and year you just type 0516 which will change to 05/16. Note: you must type in the 0. If there will be a problem with this, be sure to notify us right away and we'll make it variable.

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3 Additions, 1 Change, 3 Fixes

Version4.9

Version4.9